Arkansas Department of Education Division of Elementary and Secondary Education National School Lunch Program Verification Collection Report

Memo Information

Memo Number
FIN-15-032
Memo Date
9/22/2014
Memo Type
Regulatory
Unit
Fiscal & Administrative Services
Regulatory Authority
§7 CFR 245.6(a), USDA Memo SP 44-2014
Response Required
NO
Attention
Co-op Directors; Elementary Principals; Middle School Principals; High School Principals; Superintendents; Child Nutrition Directors

Primary Contact Information

Memo Reference

No references available.

Memo Text

All Arkansas public school districts receiving federal funds from the United States Department of Agriculture (USDA) for the administration of district child nutrition meal programs are required to submit an annual school district FNS-742 Verification Collection Report to the Arkansas Department of Education (ADE)/Child Nutrition Unit (CNU).  The Child Nutrition Unit is required to submit the statewide data compiled from the district collection reports to USDA.   Standard Sampling (Formerly Called Error Prone Sampling)   Attached is the 2014-2015 Standard Sample List of school districts that are required to complete verification using standard sampling. Guidelines for standard sampling are specified on Page 84 of the attached Eligibility Manual for School Meals.   FNS-742 Verification Collection Report   The deadline for submitting the district’s FNS-742 Verification Collection Report to ADE/CNU is Monday, December 15, 2014.    How to Complete Verification   Each district must report to ADE/CNU the summary of verification results by using the FNS-742 Verification Collection Report.  Refer to the attached Verification Timeline for Steps to Complete Verification.   The FNS-742 Verification Collection Report is in Excel format.  The attached form should be downloaded and renamed using the district’s local education agency (LEA) number and name.  For example:  LEA1234567 Any Town School District.   Each district must submit one report for the entire district.  In order to complete the FNS-742 Verification Collection Report, a school district will need the following:Total number of applications and students approved for free meals based on a SNAP (formerly Food Stamps) case numberTotal number of applications and students approved for free meals based on household size and incomeTotal number of applications and students approved for reduced-price mealsTotal number of students certified for free meals based on Homeless, Migrant, Direct Certification, Foster, Head Start, Even StartResults of verification by application – Verification Tracker The FNS-742 Verification Collection Report contains three pages in the Excel workbook.Instructions for completing the FNS-742 Verification Collection ReportFNS-742 Verification Collection Report Application Data Sheet with Instructions REMINDERS: Check and Re-Check number of applications to verify.  Remember to always round up.  For example, 5.01 would be 6 applications.Do not pull extra applications “just in case” for verification.Complete verification tracker for all applications verified, including verification for cause.  Verification is not complete until the verification tracker is complete.Save and Print completed FNS-742 Verification Collection Report. Email completed FNS-742 Verification Collection Report to ade.chnutverify@arkansas.gov .  The district will receive a bounce back email that the report has been received.  STOP! PRINT this email for audit purposes.  This is your receipt that the report has been submitted on time. When the district receives the automatic reply, no additional action is required on behalf of the district.  The district will be notified by phone or email if there is a problem or if additional information is needed to complete the FNS-742 Verification Collection Report. There will NOT be additional automatic replies for subsequent emails due to revisions.   The body of the email MUST include:District LEA NumberDistrict NameName of verification contact personPhone number of verification contact personCompleted ADE Verification Collection Report KEY VERIFICATION DATES: November 15, 2014 – Deadline for completion of all verification activities December 15, 2014 – Deadline to report verification activities to ADE/CNU using the  FNS-742 form.  Email completed form to ade.chnutverify@arkansas.gov .    ADDITIONAL INFORMATION: LEAs that demonstrate high levels of, or a high risk for administrative error associated with certification and benefit issuance are required to conduct a second review of applications.  USDA has released a new form FNS-742a used to report the results of the second review of free and reduced price applications in the National School Lunch Program and School Breakfast Program.    The primary purpose of the FNS-742a is to capture data related to the second review of applications required by the final rule, National School Lunch Program: Independent Review of Applications Required by the Healthy, Hunger-Free Kids Act of 2010, published February 6, 2014. The form will capture program data for each school food authority (SFA) required to complete a second review of applications.  IF YOU WERE NOT REQUIRED TO PERFORM A SECOND REVIEW OF APPLICATIONS, THIS FORM DOES NOT APPLY.   For assistance with completing the FNS-742 Verification Collection Report or any verification activity, call the school district’s assigned child nutrition area specialist, Donna Ratliff or Patricia Winders at (501) 324-9502.     Attachments: 2014-2015 Standard Sample List Verification Timeline FNS-742 Eligibility Manual for School Meals

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