Arkansas Department of Education Child Nutrition Renewal Agreement and Policy Statement for the 2016-17 School Year

Memo Information

Memo Number
CNU-16-038
Memo Date
4/29/2016
Memo Type
Regulatory
Section
Child Nutrition
Regulatory Authority
7 CFR 210, 215, 220, 227, 245; 2 CFR 200; PL 108-245; Healthy Hunger Free Kids Act of 2010
Response Required
YES
Attention
Federal Programs; Superintendents; Principals; Technology Coordinator; Test Coordinator; General Business Manager; Teachers

Contact Information

Memo Text

The purpose of this memo to provide School Food Authorities/Local Education Agencies (SFA/LEAs) the information needed to complete the Renewal of Agreement and Policy Statement between the Arkansas Department of Education, Child Nutrition Unit (ADE/CNU) and the SFA/LEA. 

 The Renewal of Agreement and Policy Statement as well as all Attachments (Renewal Agreement Packet) are an assurance between the SFA/LEA and ADE/CNU that all aspects of the 2015-16 Original Agreement, Policy Statement and all Attachments are still in effect.  The Renewal Agreement Packet updates district specific information for the upcoming school year as well as revises the Original Agreement Packet with appropriate state and federal regulations and requirements.

 Each SFA/LEA district Superintendent has been mailed the Renewal Agreement Packet, which includes

  1. Renewal Agreement Checklist

  2. Instructions for Completing Renewal Agreement Packet

  3. Renewal of Agreement

  4. School District Specific Schedule A

  5. Paid Lunch Equity Notification Statement

  6. Menu Planning Attestation

  7. Health Inspection Report for 2015-16 School Year

  8. Wellness Policy and Wellness Committee Attestation

  9. Civil Rights Assurances Attestation

  10. Professional Standards Checklist and Attestation

  11. Contracts with Food Service Management Company OR Consultant

  12. Schedule B Afterschool Snack Application

  13. Schedule C-17 Seamless Summer Option Application

  14. Renewal of Policy Statement

  15. Meal Count and Collection Procedures

  16. Child Nutrition Contact Information

  17. On-Line Claims for Reimbursement Personnel

  18. Child Nutrition Computer System Information

  19. Forms and Letters Packet

  20. Media Release

  21. Spanish Language Forms and Letters Packet (online only, not in mailed packet)

  22. Income Eligibility Guidelines for 2016-17 School Year

  23. Safety Net School Districts 2016-17 School Year

 School Districts will receive by mail, two sets of the Renewal Agreement Packet between ADE/CNU and the SFA/LEA. This Renewal Agreement Packet must be completed to participate in the National School Lunch Program, School Breakfast Program, After-school Snack Program and/or the Special Milk Program for the regular school term and/or the summer sessions of the 2016-17 school year. 

The SFA/LEA must complete the Renewal Agreement Packet indicating the programs the school district plans to operate during 2016-17 school year, the dates of operation, and the number of serving days for each program.  If any information that is part of the Original Agreement or Renewal Agreement changes during the school year, the SFA/LEA must submit those changes in writing, to ADE/CNU immediately.

The above forms are attachments to this memo and are available on the Forms page of the Child Nutrition website.  Some of the forms listed above are available in fillable format on the Forms page of the Child Nutrition website.  While some of the printed forms mailed to the district superintendent are on color paper it is not necessary for these forms to be printed on color paper, they can be submitted to ADE/CNU on white paper.

 Please read this memo and the Instructions for Completing Renewal Agreement Packet carefully prior to completion and submission of forms. If there are any questions, please contact the SFA/LEA Area Specialist at 501-324-9502.


May 20, 2016 DEADLINE:

Complete and return both copies of:

  1. Checklist (one copy)

  2. Renewal of Agreement

  3. School District Specific Schedule A

  4. Completed Paid Lunch Equity Tool

  5. Menu Planning Attestation

  6. Health Inspection Report for 2015-16 School Year

  7. Wellness Policy and Wellness Committee Attestation

  8. Civil Rights Assurances Attestation

  9. Professional Standards Checklist and Attestation

  10. Contracts with Food Service Management Company OR Consultant

  11. Schedule B Afterschool Snack Application (if applicable)

  12. Schedule C-17 Seamless Summer Option Application (if applicable)

  13. Renewal of Policy Statement

  14. Meal Count and Collection Procedures

  15. Child Nutrition Contact Information

  16. On-Line Claims for Reimbursement Personnel

  17. Child Nutrition Computer System Information

  18. Forms and Letters Packet (only if changes made from prototype published)


Please DO NOT HOLD any paperwork for a new superintendent’s signature and/or meal prices. The Renewal of Agreement and Policy Statement must be updated at any time during the school year when changes are made within the SFA/LEA. If the district has a change in Superintendent or Child Nutrition Director, a letter from the district with the new Superintendent and/or Child Nutrition Director’s original signature and contact information must be sent to Suzanne Davidson, Director, Child Nutrition Unit, Arkansas Department of Education at the address below.

Please complete and return the checklist enclosed with the mailed packet to be sure that all requested materials that require original signatures are signed and returned. 

Mail both sets of the Renewal Agreement Packet by the May 20, 2016 DEADLINE to:

ADE, Child Nutrition Unit
2020 West Third Street, Suite 404
Little Rock, AR 72205-4465

AFTER APPROVAL BY ADE/CNU:
ADE/CNU will mail one signed copy of the Renewal Agreement Packet to the Superintendent of the School Food Authority (SFA/LEA), following approval by Suzanne Davidson, Director, ADE Child Nutrition Unit. 

 It is extremely important that ALL DISTRICT PERSONNEL that have responsibilities for Child Nutrition Program compliance have copies of the 2016-17 Renewal of Agreement, Renewal of Policy Statement and ALL Attachments.

 

ATTACHMENTS:

Renewal Agreement Checklist

Instructions for Completing Renewal Agreement Packet

Renewal of Agreement

School District Specific Schedule A

Paid Lunch Equity Notification Statement

Menu Planning Attestation

Health Inspection Report for 2015-16 School Year

Wellness Policy and Wellness Committee Attestation

Civil Rights Assurances Attestation

Professional Standards Checklist and Attestation

Contracts with Food Service Management Company OR Consultant

Schedule B Afterschool Snack Application

Schedule C-17 Seamless Summer Option Application

Renewal of Policy Statement

Meal Count and Collection Procedures

Child Nutrition Contact Information

On-Line Claims for Reimbursement Personnel

Child Nutrition Computer System Information

Forms and Letters Packet

Media Release

Income Eligibility Guidelines for 2016-17 School Year

Safety Net School Districts 2016-17 School Year

 

Attachments