Arkansas Department of Education School Year 2017-2018 Severe Need Breakfast Reimbursement Intent Application and District Decision to Opt Out Form

Memo Information

Memo Number
CNU-17-031
Memo Date
2/1/2017
Memo Type
Regulatory
Section
Child Nutrition
Regulatory Authority
Child Nutrition and WIC Reauthorization Act 2004 (Public Law 108-265) Section 201
Response Required
YES
Attention
Superintendents; Principals; General Business Manager

Contact Information

Memo Text

ATTENTION:  CHILD NUTRITION DIRECTORS, DISTRICT/FOOD PURCHASING AGENTS, BOOKKEEPERS

 

Severe Need provides additional reimbursement for each breakfast served to free or reduced eligible students for those schools that served at least 40% of lunches at the free or reduced rate during the second preceding year if the school is approved by the state agency.

 

The School Year 2017-2018 Severe Need Breakfast Reimbursement rates will be announced after July 1, 2017.

 

For informational purposes, the reimbursement rate for the 2016-2017 school year (SY) was an additional $0.33 for each free or reduced price breakfast served. 

REQUIREMENTS:
To qualify for the Severe Need Breakfast Reimbursement EACH SCHOOL (not school district) must meet the following criteria:

  1. The school is currently participating in or desires to begin a breakfast program.
  2.  Forty percent (40%) or more of the lunches served to students in the school in the SECOND PRECEDING year (2015-2016) were served free or at a reduced price.

 

DISTRICT DECISION TO OPT OUT: Each district that chooses to OPT OUT, MUST COMPLETE the attached District Decision to Opt Out Form.  This is only if the district is NOT going to apply for individual schools to receive the additional Severe Need Breakfast Reimbursement.  This form must be signed by the Superintendent, or the person authorized to sign, as listed on page one of the SY 2016-2017 Renewal Agreement.  The signed form can be scanned and emailed to Dianna Sheppard, dianna.sheppard@arkansas.gov, at the Arkansas Department of Education (ADE), Child Nutrition Unit (CNU) office.  PLEASE annotate LEA number on form.  If the District does not have the ability to scan and email, either mail the form directly to the ADE, CNU office, or fax to 501-324-9505, attn. Dianna Sheppard. 

 

DEADLINE for submission of the District Decision to Opt Out Form is FRIDAY, FEBRUARY 17, 2017.


SEVERE NEED APPLICATION PROCESS and DEADLINE:  The application for Severe Need Funding requires that ADE Child Nutrition Unit must receive a completed and signed (with authorized signature) Severe Need Application Form before close of business on Friday, February 17, 2017.

 

Signed applications can be scanned and emailed to:  dianna.sheppard@arkansas.gov

 

If the District does not have the ability to scan the document, the application can be faxed to 501-324-9505, Attn:  Dianna Sheppard.  The application may also be mailed to the CNU office:

Dianna Sheppard, Accountant
Arkansas Department of Education

Child Nutrition Unit
2020 West 3rd Street, Suite 404
Little Rock, AR 72205

 

Each district that DOES want to apply to receive the additional Severe Need Breakfast Reimbursement for any school MUST COMPLETE the Severe Need Application Form, listing ALL SY 2015-2016 SCHOOLS regardless of whether a school may be eligible.

All schools MUST be included without regard to the 40% criteria because the total participation in all schools for lunches served to students must balance to the total number of lunches claimed by the school district for the 2015-16 school year.  The Severe Need determination is made on a per-school basis, not for the entire school district.  Only those schools that maintain lunch counts by EACH INDIVIDUAL SCHOOL may be approved for this additional reimbursement.  For example, if two Local Educational Agencies (LEAs) (i.e., Junior High and High School) use the same cafeteria and the meal counts are not reported separately for each LEA to the district level, NEITHER will be eligible for the additional Severe Need rate regardless of the percentage (%) of Free and Reduced Price participation.

 

APPLICATION INSTRUCTIONS:  Instructions for completing the Severe Need Application are attached.  Please review the instructions prior to submitting the forms to ADE, CNU.  See the note in the Instructions for column 7 for help determining participation numbers.  The gray boxes on the form will auto-calculate the data entered into the computer.  Print, sign and return the application as instructed above.

 

COMMUNITY ELIGIBILITY SCHOOLS:  Severe Need eligibility is based on site-level data.  If the school operated under Community Eligibility Provision (CEP) during SY 2015-2016, the individual school’s Identified Student Percentage (ISP) must be used to determine eligibility for severe need reimbursement.  Therefore, the individual school’s ISP from SY 2015-2016 multiplied by 1.6 must be at least 40 percent to qualify for severe need reimbursement.  Schools participating in CEP as part of a group may not use the group free claiming percentage.

 

PROVISION 2 SCHOOLS:  Severe Need eligibility is based on site-level data.  If the school operated under Provision 2 during SY 2015-2016, the lunch meals served at that school, and at the free and reduced rate, must be 40% in order for the school to be eligible.

 

PAPERWORK REDUCTION AND MAINTENANCE:   EVERY district must submit either the Severe Need Application Form to apply for additional funding OR the District Decision to Opt Out Form to decline additional funding. 

 

Districts are reminded to maintain all documentation at the district level to justify student eligibility status, including meal benefit applications and categorically eligible lists (direct certification, homeless, runaway, migrant, etc.) for a period of 5 years after the last claim is filed based on those eligibility determinations.

 

DEADLINE REMINDER

·       The completed and signed Severe Need Application must have an authorized signature, OR

·       The District Decision to Opt Out Form must have an authorized signature

·       Application/form can be scanned and emailed to:  dianna.sheppard@arkansas.gov, or

·       Application/form can be faxed to 501-324-9505, Attn:  Dianna Sheppard, or 

·       Application/form can be mailed to:

Dianna Sheppard, Accountant

Arkansas Department of Education

Child Nutrition Unit

2020 West 3rd Street, Suite 404

Little Rock, AR 72205

·       Application/form must be received by the close of business on Friday, February 17, 2017.

 

 

ATTACHMENTS:

How to Print Year to Date Reports

School Year 2017-18 Severe Need Application

School Year 2017-18 Severe Need District Decision to Opt Out Form

School Year 2017-18 Severe Need Instructions for Completing Application