Arkansas Department of Education Funding Opportunity – Fresh Fruit and Vegetable Program SY 2017-2018

Memo Information

Memo Number
Memo Date
Memo Type
Child Nutrition
Regulatory Authority
Richard B. Russell National School Lunch Act, Section 19. (a)-(i); [42 U.S.C. 1769 a]
Response Required
Superintendents; Principals

Primary Contact Information

Memo Reference

No references available.

Memo Text



The Fresh Fruit and Vegetable Program (FFVP) is a United States Department of Agriculture (USDA) program which provides reimbursement for fresh fruits and fresh vegetables served free to elementary students during the school day and outside the lunch and breakfast meals.


NOTE:  The fresh fruits and fresh vegetables served as part of this program may not be served before or after school and may not be served at regular student meal periods.


The Arkansas Department of Education (ADE) Child Nutrition Unit (CNU) is accepting applications from elementary schools that want to participate in the FFVP for School Year (SY) 2017-2018 – pending approval of federal funding.


To be considered for this program, each school in the district that desires the program must submit a completed application.  The application must be received by the Child Nutrition Unit no later than 4:30 pm on Friday, March 17, 2017.  Applications may be mailed, emailed, or faxed.


Send applications to:

            Myia McBride, FFVP Coordinator/Healthy School Consultant

            Child Nutrition Unit

            Attn:  Fresh Fruit and Vegetable Program

            Arkansas Department of Education

            2020 West 3rd Street, Suite 404

            Little Rock, AR  72205




Fax:    (501) 324-9505


Completing an application does not guarantee funding.  Funding will be based on Free/Reduced percentages and a complete application.  Prior participation in FFVP does not guarantee funding for SY 2017-2018.


When planning to submit an application, please keep the following in mind:

  • Applications may be mailed, emailed or faxed starting SY 2017-18.
  •  Late and incomplete applications will be disqualified.
  •  Applications without required signatures will not be considered.
  •  Applications will not be returned.
  •  Physical location for delivery is not the ADE Arch Ford building.
  •  Keep a copy of the application for your files.
  •  Contact the U.S. Postal Service or your delivery service for delivery confirmation options available.


Goals of the FFVP are to:

  • create healthier school environments by providing healthier food choices.
  •  expand the variety of fruits and vegetables children experience.
  •  increase children’s fruit and vegetable consumption.
  •  make a difference in children’s diets to impact present and future health.


School selection criteria include:

  • Must be an elementary school (USDA definition of elementary is any school with a combination of grades K-8).  No Pre-School Program will be approved for SY 2017-2018, including those Pre-K programs that are part of an elementary school.
  •  Operate the National School Lunch Program.  Schools must be in existence and successfully operate at least one of the USDA programs for one school year.
    Submit an application for participation that meets all criteria.  All interested schools should submit an application, even if they currently have the program.
  •  Must have 50% or more of the school’s students eligible for free/reduced price meals.
  •  Be chosen based on the percentage of free/reduced price students with the highest priority given to schools with the highest percentages of low-income students, to the maximum extent practicable.


Note: Schools/districts with major audit or administrative review findings related to the child nutrition programs will be disqualified.

This grant is for the period August 1, 2017, to June 30, 2018.  The level of funding provided is based on October 1, 2016, official school enrollment at a level ranging between $50-75 per student (as defined annually by ADE CNU).  Funding is contingent upon receipt of federal funds by the ADE CNU from USDA.

Use of funds
Funds are to be used primarily to purchase, prepare and distribute fresh fruits and fresh vegetables that will be made available at no charge to all students in the school at times other than lunch and/or breakfast.  The program should be structured so that the maximum benefits go to children.  Selected schools will submit a monthly FFVP Claim for Reimbursement to ADE CNU as well as necessary supporting documentation of expenses.

Allowable expenses from this grant include:

  • fresh fruits and fresh vegetables
  • non-food supplies required to implement the program (such as napkins, paper plates, etc.)
  • labor expenses for staff preparing, serving and cleaning up
  • up to 10% of the school's grant award may be used to pay administrative costs including documented expenses for planning and managing the paperwork required by the program and/or purchasing the produce and equipment necessary to implement the program


Funds may not be used for promotional activities, to supplement the lunch or breakfast program, for nutrition education materials and/or activities, or for indirect or other administrative costs.

Expectations of participating schools
Because USDA is required to submit reports to Congress, FFVP schools will be expected to cooperate in any evaluations and be able to provide information about participation, purchases, costs and other information. A district’s Child Nutrition Agreement will be amended to reflect any schools in the district that are selected to participate in the FFVP program.


How to apply:

  1. Read the USDA Fresh Fruit and Vegetable Program Handbook, dated December 2010 (Attachment C).  Review grant requirements and “best practices” within the USDA Handbook for FFVP implementation ideas. 
  2.  Complete an Arkansas Fresh Fruit and Vegetable Program Application SY 2017-2018 (Attachment A) for each elementary school applying for the program.  Use the Instructions for Completing the Arkansas Fresh Fruit and Vegetable Program Application SY 2017-2018 (Attachment B) for guidance.
  3.  Send completed applications to ADE CNU by Friday, March 17, 2017.

Incomplete or late applications will not be considered. Applications without required signatures will not be considered.


March 17, 2017:         Deadline for ADE CNU to receive applications

May 2017:                  Notification of Schools Awarded Grants for SY 2017-2018

July 2017:                   Required In-Person FFVP Training for ALL SY 2017-2018 FFVP     Schools.  Date will be announced at a later time.


For any questions, please contact Myia McBride, FFVP Coordinator.

Please consider taking part in the Fresh Fruit and Vegetable Program as another way to help students develop lifelong healthful eating habits.




  1. Arkansas FFVP Application - School Year 2017-2018
  2. Instructions for Completing the Arkansas FFVP Application – SY 2017-2018
  3. USDA FFVP Handbook, December 2010

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