Arkansas Department of Education 2017 Child Nutrition Directors’ Conference

Memo Information

Memo Number
CNU-17-052
Memo Date
5/9/2017
Memo Type
Informational
Section
Child Nutrition
Regulatory Authority
NA
Response Required
NO
Attention
Superintendents; Principals; General Business Manager

Contact Information

Memo Text

ATTENTION CO-OP DIRECTORS AND CHILD NUTRITION DIRECTORS

 

Child Nutrition Directors should mark Tuesday, July 25 and Wednesday, July 26, 2017, on the calendar, and register for the Arkansas Department of Education (ADE) Child Nutrition Unit (CNU) Directors’ Conference. The Conference will be held in the Ambassador Room at the Little Rock Embassy Suites.  (Registration and hotel information is given below).

 

On Tuesday July 25, 2017, registration begins at 7:00 AM in the foyer outside of Ambassador Rooms I and II.  A cooked to order breakfast will be offered beginning at 6:30 AM.  The Conference will begin at 8:00 AM.  On Wednesday, July 26, a cooked to order breakfast will be offered beginning at 6:30 AM with the conference starting at 8:00 AM.  Lunch will be provided to conference participants on both Tuesday and Wednesday.

 

Planned program content will include Procurement, Civil Rights, Meal Modifications, State Purchasing, Disaster Planning, Procurement Reviews and USDA Updates.  Program content is subject to change.

 

REGISTRATION FOR DIRECTORS’ CONFERENCE

Please mail registration form(s) and check(s) made payable to ADE Child Nutrition Unit, BY JULY 14, 2017 to:

 

LITTLE ROCK CONVENTION BUREAU

Child Nutrition Directors’ Conference

PO Box 207

Little Rock, AR  72203

 

PLEASE SEND ONE REGISTRATION FORM FOR EACH PARTICIPANT. 

No personal checks may be accepted for payment of registration fee.  The registration fee must be in the form of a school district check or a money order only, made payable to ADE Child Nutrition Unit.

 

If registering more than one participant per district, one check can be mailed for all participants, however a separate registration form is required for each participant.

 

The registration form should be completed and returned to the Convention Bureau for each person attending the conference.

 

A confirmation of registration for each participant registered will be e-mailed to the e-mail address provided on the registration form.  It is the participant’s responsibility to ensure that their registration has been confirmed.

 

BY INVITATION ONLY JULY 27, 2017, ADMINISTRATIVE REVIEW TRAINING FOR SCHOOL FOOD AUTHORITIES BEING REVIEWED IN 2017-18 SCHOOL YEAR.

 

July 27, 2017 will be a full day training session for School Food Authorities (SFAs) that are having an Administrative Review during the 2017-18 school year.  This session is by invitation only with letters and invitations and registration forms being sent to SFAs by May 19, 2017.  Please complete a registration form for each person that will be attending the Administrative Review Training.  The three year review cycle is posted on the Administrative Review page of the Child Nutrition Unit website.  There will not be a registration fee for this important training. 

 

HOTEL ACCOMMODATIONS:

 

Hotel accommodations must be made BY July 10, 2017. To reserve rooms at special rates, call the hotel directly at 501-312-9000, if the reservationists are unavailable leave a voicemail and they will return the call. Reservation requests may be faxed to 501-954-7296 – Attention:  Reservations. 

 

Be sure to request the ADE Child Nutrition rates of $94.00 per night for one person and $134.00 for two people when making reservations. (Does not include tax of 15%)

 

Purchase Orders for hotel accommodations should be faxed to 501-537-3348 - Attention:  Embassy Accounting.  When making reservations, please ask the reservationist to put the Purchase Order number in the comments section.  Purchase Orders are not necessary if the school’s credit card authorization is on file with the hotel. You may call 501-537-3310 to obtain a credit card authorization form.  After the Purchase Order has been faxed to the hotel, the guest must call the hotel to make the reservation.

 

If a check is sent to the hotel to pay for the room upfront, the check must be received TWO (2) WEEKS PRIOR to arrival date and must reference the confirmation number for reserved rooms.

 

Although a deposit is required to reserve the room (via personal credit card, school credit card/check/purchase order), the guest will also be required to submit a $50 deposit (cash or credit card)  to the hotel at check-in for additional incidentals such as room service, ordering movies, etc. The $50 deposit is required even if the guest does not intend to incur additional charges.  Unused deposits will be returned at check-out.

 

If making a reservation using a credit card please use the following link to make the reservation at the approved rate http://embassysuites.hilton.com/en/es/groups/personalized/L/LITCPES-CNC-20170724/index.jhtml?WT.mc_id=POG  Reservations should be made as soon as participants are approved to attend the meeting(s).

 

The ADE Child Nutrition Unit is looking forward to seeing all current and new Child Nutrition Directors at the Directors’ Conference on July 25-26.   

 

For more information please contact Shelia Bailey or the school district’s Area Specialist at 501-324-9502.