Arkansas Department of Education 2018 Child Nutrition Directors' Conference

Memo Information

Memo Number
CNU-18-046
Memo Date
4/27/2018
Memo Type
Informational
Unit
Child Nutrition
Regulatory Authority
NA
Response Required
NO
Attention
Superintendents; General Business Manager

Primary Contact Information

Secondary Contact/s Information

Memo Reference

No references available.

Memo Text

ATTENTION CO-OP DIRECTORS AND CHILD NUTRITION DIRECTORS

 

 

Child Nutrition Directors should mark Monday, July 23 and Tuesday, July 24, 2018, on the calendar, and register for the Arkansas Department of Education (ADE) Child Nutrition Unit (CNU) Directors’ Conference. The Conference will be in the Ambassador Room at the Little Rock Embassy Suites.  (Registration and hotel information is below). 

 

Registration begins at 7:00 AM on Monday, July 23, 2018, in the foyer outside of Ambassador Rooms I and II.  The conference will begin at 8:00 AM on Monday and Tuesday.

 

A cooked to order breakfast is available beginning at 6:30 AM free of charge for those attendees registered as guests of the hotel.  All other attendees wanting to purchase a breakfast for $15.00 must do so at the front desk.   

 

Lunch will be provided to conference participants on both Monday and Tuesday with all day beverage service.  Please feel free to bring your own snacks.

 

Planned program content will include Food Safety, Marketing, Meal Modifications, Research, Disaster Planning, Local Procurement, Farm to School and Southwest Regional Office Updates.  Program content is subject to change. 

 

REGISTRATION FOR DIRECTORS’ CONFERENCE

 

Please mail registration form(s) and check(s) made payable to ADE Child Nutrition Unit, By JULY 13, 2018 to:

 

LITTLE ROCK CONVENTION BUREAU

Child Nutrition Directors’ Conference

PO Box 207

Little Rock, AR  72203 

 

PLEASE SEND ONE REGISTRATION FORM FOR EACH PARTICIPANT. 

No personal checks will be accepted for payment of registration fee.  The registration fee must be in the form of a school district check or a money order only, made payable to ADE Child Nutrition Unit.

 

If registering more than one participant per district, one check is acceptable for all participants, however a separate registration form is required for each participant.  

 

The registration form should be completed and returned to the Convention Bureau for each person attending the conference.

 

A confirmation of registration for each participant registered will be e-mailed to the e-mail address provided on the registration form.  It is the participant’s responsibility to confirm their registration has been confirmed. 

 

BY INVITATION ONLY JULY 25, 2018, ADMINISTRATIVE REVIEW TRAINING FOR SCHOOL FOOD AUTHORITIES HAVING A REVIEW DURING THE 2018-19 SCHOOL YEAR.

 

July 25, 2018, will be a full day training session for School Food Authorities (SFAs) that are having an Administrative Review during the 2018-19 school year.  This session is by invitation. Letters will be sent out to SFAs by May 19, 2018, with the invitation and registration form.  Please complete a registration form for each person that will be attending the Administrative Review Training.  The three year review cycle is posted on the Administrative Review page of the Child Nutrition Unit website.  There will not be a registration fee for this important training. 

 

HOTEL ACCOMMODATIONS:

 

Hotel accommodations must be made by June 21, 2018. To reserve rooms at the special rate, call the hotel directly at 501-312-9000. If the reservationists are unavailable leave a voicemail and they will return your call. Reservation requests may be faxed to 501-954-7296 – Attention:  Reservations. 

 

When making reservations be sure to request the ADE Child Nutrition rate of $96.00 per night for one person or $126.00 for two people. (Does not include tax of 15%)

 

Purchase Orders for hotel accommodations should be faxed to 501-537-3348 Attention:  Embassy Accounting.  When making reservations, please ask the reservationist to put the Purchase Order number in the comments section.  Purchase Orders are not necessary if the school’s credit card authorization is on file with the hotel. You may call 501-537-3310 to obtain a credit card authorization form.  After the Purchase Order has been faxed to the hotel, the guest must call the hotel to make the reservation.

 

If a check is sent to the hotel to pay for the room a head of time, the check must be received TWO (2) WEEKS PRIOR to arrival date and must reference the confirmation number for reserved rooms.

 

Although a deposit is required to reserve the room (via personal credit card, school credit card/check/purchase order), the guest will also be required to submit a $50 deposit (cash or credit card)  to the hotel at check-in for additional incidentals such as room service, ordering movies, etc. The $50 deposit is required even if the guest does not intend to incur additional charges.  Unused deposits will be returned at check-out.

 

If making a reservation using a credit card please use the following link to make the reservation at the approved rate: http://embassysuites.hilton.com/en/es/groups/personalized/L/LITCPES-CNC-20180722/index.jhtml?WT.mc_id=POG 

 

Reservations should be made as soon as participants are approved to attend the meeting(s).  

 

The ADE Child Nutrition Unit is looking forward to seeing all current and new Child Nutrition Directors at the Directors’ Conference on July 23-24.   

 

For more information please contact Shelia Bailey, Deidra Strom or the school district’s Area Specialist at 501-324-9502.

 

 

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Registration Form

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