Arkansas Department of Education Division of Elementary and Secondary Education National School Lunch Program Verification Collection Report

Memo Information

Memo Number
CNU-19-018
Memo Date
10/5/2018
Memo Type
Regulatory
Unit
Child Nutrition
Regulatory Authority
Public Law 110-246; Public Law 111-296; 7 CFR 245
Response Required
YES
Attention
Federal Programs; Superintendents; Assistant Superintendent; Principals; General Business Managers; Curriculum Coordinators; Bookkeepers; Child Nutrition Directors/Managers; District Coordinators (ALE; Homeless; ESOL; SDFS & Foster)

Primary Contact Information

Secondary Contact/s Information

Memo Reference

No references available.

Memo Text

ATTENTION:  SUPERINTENDENTS, CHILD NUTRITION DIRECTORS, VERIFICATION CONTACTS

 

 

All Arkansas public school districts receiving federal funds from the United States Department of Agriculture (USDA) for the administration of district child nutrition meal programs are required to submit an annual school district FNS-742 Verification Collection Report to the Arkansas Department of Education (ADE) Child Nutrition Unit (CNU).  The Child Nutrition Unit is required to submit the statewide data compiled from the district collection reports to USDA.

 

Standard Sampling (Formerly Called Error Prone Sampling)

Attached is a list of school districts that are required to complete verification using standard sampling. Guidelines for standard sampling may be downloaded from the “Important Information” tab on the Child Nutrition website. These school districts were selected for standard sampling based on:

  1. 2017-2018 Non-response rate of verified applications or
  2.  Errors were discovered in the district’s verification process
  3.  Administrative Review findings involving the SFA’s (School Food Authority) verification process
  4.  Districts chose to perform the Standard (Default) Verification Method or failed to apply for and Alternate method

 

Alternate Sampling (Alternate I and Alternate II)

 

Districts were notified by ADE Commissioner’s Memo CNU-19-016 “Changes in Verification” that must apply and be approved by CNU to perform an Alternate verification sampling method. The application deadline to receive approval was September 21, 2018. The district is required to use the Standard Sampling method if the district did not apply by the deadline and did not receive written approval for the Alternate Sampling methods.

 

The districts listed on the attached “Required Standard List” due to an error in the verification process in SY2017-2018 will not be approved to perform an Alternate verification sampling method.

 

Attached are lists of districts Approved to Use Alternate I and Approved to Use Alternate II Sampling for School Year 2018-2019.

 

  

FNS-742 Verification Collection Report 

 

The deadline for submitting the district’s FNS-742 Verification Collection Report to ADE CNU is Monday, December 17, 2018.  Please see Verification Timeline attached to this memo.

 

How to Complete Verification

Follow the step-by-step guide to the verification process, go to the Child Nutrition webpage at http://www.arkansased.gov/divisions/child-nutrition-unit  click the “Important Information” tab and scroll to #2. “Verification”.

 

Each district must report to ADE CNU the summary of verification results by using the FNS-742 Verification Collection Report.  The FNS-742 Verification Collection Report is in Excel format.  The form should be downloaded from the Child Nutrition webpage and renamed using the district’s local education agency (LEA) number. 

 

Each district must submit one report for the entire district.  In order to complete the FNS-742 Verification Collection Report, a school district will need the following:

  • Total number of applications and students approved for free meals based on a SNAP (formerly Food Stamps) case number
  •  Total number of applications and students approved for free meals based on household size and income
  •  Total number of applications and students approved for reduced-price meals
  •  Total number of students directly certified (Homeless, Migrant, Direct Certification, Foster)
  • Results of verification by application – Application Tracker

 

The FNS-742 Verification Collection Report contains three pages (tabs) in the Excel workbook:

  •  Instructions for completing the FNS-742 Verification Collection Report
  •  FNS-742 Verification Collection Report
  •  Application Data Sheet with Instructions

 

REMINDERS:

  • Refer the Child Nutrition webpage, “Important Information” tab for step-by-step instructions on completion of the verification process.
  •  Refer to section 6 in the 2017 Eligibility Manual for School Meals.
  •  Check and Re-Check number of applications to verify.  Remember to always round up.
  •  Do not pull extra applications “just in case” for verification.
  •  Complete verification tracker for all applications verified, including verification for cause
  •  Print completed FNS-742 Verification Collection Report.
  •  Save completed FNS-742 Verification Collection Report to desktop.

 

Email completed FNS-742 Verification Collection Report to ade.chnutverify@arkansas.gov.  The district will receive a bounce back email that the report has been received.  STOP! PRINT this email for audit purposesThis is your receipt that the report has been submitted on time. When the district receives the automatic reply, no additional action is required on behalf of the district.  The district will be notified by phone or email if there is a problem or if additional information is needed to complete the FNS-742 Verification Collection Report. There will NOT be additional automatic replies for subsequent emails due to revisions.

 

The body of the email MUST include:

·         District Name

·         District LEA Number

·         Name of verification contact person

·         Phone number of verification contact person

·         Completed ADE Verification Collection Report

 

KEY VERIFICATION DATES:

  • November 15, 2018 – Deadline for completion of all verification activities
  • December 17, 2018 – Deadline to report verification activities to ADE, CNU using the new FNS-742 form. 

 

For assistance with completing the FNS-742 Verification Collection Report or any verification activity, call the school district’s assigned child nutrition area specialist, Donna Ratliff or Susie Ward at (501) 324-9502.

 

 

Attachments:

2018-2019 Required Standard List

2018-2019 Standard (Default) List

2018-2019 Alternate I List

2018-2019 Alternate II List

Verification Timeline 2018

FNS-742 Verification Collection Report

2018 Verification Tracker

 

 


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