Arkansas Department of Education Division of Elementary and Secondary Education Funding Opportunity – Fresh Fruit and Vegetable Program SY 2019-2020

Memo Information

Memo Number
CNU-19-031
Memo Date
2/13/2019
Memo Type
Informational
Unit
Child Nutrition
Regulatory Authority
Richard B. Russell National School Lunch Act, Section 19. (a)-(i); [42 U.S.C. 1769 a]
Response Required
NO
Attention
Superintendents; Principals; Child Nutrition Directors/Managers

Primary Contact Information

Memo Reference

No references available.

Memo Text

ATTENTION:  CO-OP DIRECTORS; PRINCIPALS; SUPERINTENDENTS; CHILD NUTRITION DIRECTORS

 

 

The Fresh Fruit and Vegetable Program (FFVP) is a United States Department of Agriculture (USDA) program which provides reimbursement for fresh fruits and fresh vegetables served free to elementary students during the school day, outside the lunch and breakfast meals.

 

NOTE:  The fresh fruits and fresh vegetables served as part of this program may not be served before or after school and may not be served at regular student meal periods.

 

The Arkansas Department of Education (ADE), Child Nutrition Unit (CNU) is accepting applications from elementary schools that want to participate in the FFVP for School Year (SY) 2019-2020 – pending approval of federal funding.

 

To be considered for this program, each school in the district that desires the program must submit a completed application.  The application must be received by the CNU no later than 4:30 pm on Friday, March 15, 2019. Applications must be emailed.

 

Submit (Scan and email w/ required signatures) applications to:

           

ade.ffvpapp@arkansas.gov

 

For renewal schools, completing an application will continue funding for SY 19-20 if the school is an elementary school (K-8), has a 50% or greater free/reduced (F/R) percentage, submitted a complete application, and does not have any significant issues that would constitute ineligibility.

 

For new schools, completing an application does not guarantee funding for SY 19-20. Funding will be based on the school’s F/R percentage, a complete application, and remaining funding after renewal schools have received their grant award.

 

When planning to submit an application, please keep the following in mind:

  •  Applications must be emailed.
  •  Late and incomplete applications will be disqualified.
  •  Applications without required signatures will not be considered.
  •  Applications will not be returned.
  •  Keep a copy of the application for your files.

Goals of the FFVP are to:

  • Create healthier school environments by providing healthier food choices.
  • Expand the variety of fruits and vegetables children experience.
  • Increase children’s fruit and vegetable consumption.
  • Make a difference in children’s diets to impact present and future health.

School selection criteria include:

  • Must be an elementary school (USDA definition of elementary is any school with a combination of grades K-8).  No Pre-School Program will be approved for SY 2019-2020, including those Pre-K programs that are part of an elementary school.
  • Operate the National School Lunch Program.  Schools must be in existence and successfully operate at least one of the USDA programs for one school year.  Submit an application for participation that meets all criteria.  All interested schools should submit an application, even if they currently have the program.
  • Must have 50% or more of the school’s students eligible for free/reduced price meals.
  • Be chosen based on the percentage of free/reduced price students with the highest priority given to schools with the highest percentages of low-income students, to the maximum extent practicable.

Note: Schools/districts with major audit or administrative review findings related to the child nutrition programs will be disqualified.

This grant is for the period October 1, 2019 to September 30, 2020. The level of funding provided is based on October 1, 2018, official school enrollment at a level ranging between $50-75 per student (as defined annually by CNU). Funding is contingent upon receipt of federal funds by the CNU from USDA.

Use of funds:

 
Funds are to be used primarily to purchase, prepare and distribute fresh fruits and fresh vegetables that will be made available at no charge to all students in the school at times other than lunch and/or breakfast. The program should be structured so that the maximum benefits go to children. Selected schools will submit a monthly FFVP Claim for Reimbursement to CNU as well as necessary supporting documentation of expenses.

Allowable expenses from this grant include:

  • fresh fruits and fresh vegetables
  •  non-food supplies required to implement the program (such as napkins, paper plates, etc.)
  • labor expenses for staff preparing, serving and cleaning up, up to 10% of the school's grant award may be used to pay administrative costs including documented expenses for planning and managing the paperwork required by the program and/or purchasing the produce and equipment necessary to implement the program

Funds may not be used for promotional activities, to supplement the lunch or breakfast program, for nutrition education materials and/or activities, or for indirect or other administrative costs.

Expectations of participating schools:

 
Because USDA is required to submit reports to Congress, FFVP schools will be expected to cooperate in any evaluations and be able to provide information about participation, purchases, costs and other information. A district’s Child Nutrition Agreement will be amended to reflect any schools in the district that are selected to participate in the FFVP program.

 

How to apply:

 

1.     Read the USDA Fresh Fruit and Vegetable Program Handbook, dated December 2010 (Attachment C).  Review grant requirements and “best practices” within the USDA Handbook for FFVP implementation ideas.

 

2.     Complete an Arkansas Fresh Fruit and Vegetable Program Application SY 2019-2020 (Attachment A) for each elementary school applying for the program.  Use the Instructions for Completing the Arkansas Fresh Fruit and Vegetable Program Application SY 2019-2020 (Attachment B) for guidance.

 

3.     Email completed applications to CNU by Friday, March 15, 2019.


Incomplete or late applications will not be considered. Applications without required signatures will not be considered.

Timeline:

March 15, 2019:         Deadline for CNU to receive applications

August 2019:              Notification of Schools Awarded Grants for SY 2019-2020

September 2019:         Required In-Person FFVP Training for ALL SY 2019-2020 FFVP Schools. Date will be announced at a later time.

 

For any questions, please contact Myia McBride, FFVP Coordinator.


Please consider taking part in the Fresh Fruit and Vegetable Program as another way to help students develop lifelong healthful eating habits.

 

Attachments:

 

A.  Arkansas FFVP Application - School Year 2019-2020

B.  Instructions for Completing the Arkansas FFVP Application – SY 2019-2020

C.  USDA FFVP Handbook, December 2010


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