Arkansas Department of Education Identified Student Population (ISP) Reporting

Memo Information

Memo Number
CNU-19-041
Memo Date
3/28/2019
Memo Type
Regulatory
Unit
Child Nutrition
Regulatory Authority
7 CFR 245; Section 11 of the Richard B. Russell National School Act (42 USC 1759a); USDA Memos SP 54-2016; SP 61-2016; SP 17-2019
Response Required
YES
Attention
Superintendents; Child Nutrition Directors/Managers; Data Stewards (SIS; eSchool; eFinance; TRIAND)

Primary Contact Information

Memo Reference

No references available.

Memo Text

ATTENTION SUPERINTENDENTS; CHILD NUTRITION DIRECTORS; CO-OP DIRECTORS; eSCHOOL COORDINATORS

All Local Educational Agencies (LEAs) are required to report the Identified Students as of April 1 in EACH school in the LEA annually. 

All LEAs who participate in the Richard B. Russell National School Lunch Act must report the percentage of students eligible to receive meals at no charge to the family through direct certification or categorical lists.  The students participate in the school breakfast and lunch programs without the completion of an application.  LEAs are required to provide this information through Identified Student Percentage reporting.  Section 104(a) of the Healthy, Hunger Free Kids Act of 2010 amended the Richard B. Russell National School Lunch Act to provide the Community Eligibility Provision as an alternative to household applications for free and reduced price meal eligibility in high poverty Local Educational Agencies (LEAs) and schools.

Identified Students:  Identified Students are students certified for free meals based on documentation of benefit receipt or categorical eligibility, including students who are directly certified for free meals based on Supplemental Nutrition Assistance Program (SNAP), students who are categorically eligible for free meals based on homeless, runaway, migrant, foster, Head Start, and Even Start.

  • Identified Students include:  any student living in the household of a SNAP directly certified student.
  • Identified Students DO NOT INCLUDE: students who are eligible based on submission of a SNAP meal application or income application.

The following documents should be compiled before beginning the completion of the report.

  1. Direct certification (DC) lists for 2018 – 2019 school year.  Direct certification reports were made available on August 6, 2018, September 18, 2018, January 15, 2019 and April 1, 2019.  LEAs are required to use at least three of these pulls to update eSchool student eligibility status.
  2. Categorical lists pulled on April 1, 2019.  Each list should be signed and dated by the district liaison for the designated group:  Homeless, migrant, foster, runaway, Head Start or Even Start.  This is documentation of a student’s status for April 1, 2019.
  3. Cognos Report:  APSCN Meal Status Report for Selected Date (April 1, 2019)
  4. School Enrollment Roster pulled on April 1, 2019
  5. Cognos Report:  Family Address List Report (This report is not required but is beneficial when determining students who live in the same household.)
  6. Instant Matches from the Direct Certification portal dated April 1, 2019 or earlier
  7. Any other documentation that allows a student not on the DC list to be classified as “04” in the meal status report.

April 15th Notification and Data Collection:

To complete the required reports, each LEA must use:

  1. District-level eligibility data provided to LEAs by ADE CNU, and
  2. School-Level eligibility data provided to ADE CNU by LEAs

Reporting of Identified Students by School:

Attachment A – 2019 ISP District Notification Report provides the LEA the district-wide percentage of Identified Students based on FNS-742 Verification Collection Report and the FNS-834 State Agency (National School Lunch Program (NSLP) / Supplemental Nutrition Assistance Program (SNAP)) Direct Certification Rate Data Element Report, submitted by LEAs during SY 2018-19.  This information indicates identified students for October 1, 2018.  This information is for district comparison only.

Attachment B - 2019 ISP School Level Annual Notification Report is the form the LEA must submit to ADE CNU by April 15, 2019.  Please read the instructions tab as well as the instructions on the top of the form carefully.  The form must be completed and emailed to ADE CNU at ade.chnutcep@arkansas.gov no later than April 15, 2019.

By May 1 of each year, ADE CNU is required to publish the lists of LEAs and schools who are eligible or and near-eligible for the Community Eligible Provision (CEP) on the CNU website and submit these lists to the Food and Nutrition Service (FNS) for publication on FNS’ CEP website.

Attachments

A2019 ISP District Notification Report
B – 2019 ISP School Level Annual Notification Report


Print Memo

Share this memo