Arkansas Department of Education Division of Elementary and Secondary Education Public School Accountability Timeline for Planning

Memo Information

Memo Number
COM-20-003
Memo Date
7/12/2019
Memo Type
Informational
Unit
Public School Accountability
Regulatory Authority
Response Required
NO
Attention
Federal Programs; Superintendents; Assistant Superintendent; Principals; Test Coordinators; Curriculum Coordinators; School Counselors; Equity Coordinators (Disability/Race/Gender/National Origin)

Primary Contact Information

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No references available.

Memo Text

Arkansas Department of Education

Division of Elementary and Secondary Education  

Public School Accountability Timeline

2019-2020

 

This timeline is provided to guide planning.  Please note that the Division reserves the right to change dates as necessary.

 

July 2019

Cycle 8--July 15, 2019 - July 31, 2019

 

August 2019

Cycle 9--August 15, 2019 - August 31, 2019

 

  • The Assessment Correction Engine (ACE) will be open for a 14-day window from August 1, 2019 - August 14, 2019.
    • Review percent tested.
    • Submit Reasons Not Tested (RNT) Corrections with appropriate documentation.
  • DLM Pre-ID information: Districts should have updated in eSchool by 08/22/2019; Office of Innovation for Education (OIE) will pull the DLM Pre-ID File 8/23/2019; Students in grades 3-10 only must have the appropriate alternate portfolio code entered in eSchool; File due to Vendor 9/3/2019.
  • The ADE will review and process ACE corrections from August 14, 2019 - August 26, 2019.
  • Cycle 9 Graduates Tables need to be reviewed:
    • Ensure all graduates are submitted in Cycle 9 Graduates Table (except early graduates).
    • Gather documentation for non-graduates who need to be removed from the cohort if applicable.

September 2019

Cycle 1--September 15, 2019 - September 30, 2019

 

  • Fall DLM Assessment Window open September 9, 2019 - December 20, 2019.
  • Private viewing of the ESSA School Index Reports will be open in My School Info October 1, 2019.

October 2019

Cycle 2--October 1, 2019 - October 15, 2019

 

  • Public viewing of the ESSA School Index Reports will be open in My School Info October 15, 2019.
  • Standards for Accreditation, Snapshot #1 will be available on October 21, 2019.
  • ADE will notify schools with consistently underperforming subgroups that the schools are in need of Targeted Support and Intervention (TSI).
  • 11th Grade ACT Pre-ID: Districts should have information updated in eSchool by 10/28/2019; OIE will pull the Pre-ID File 10/29/2019; File due to Vendor 11/5/2019; Students in grade 11 only.
  • ELPA21 Pre-ID: Districts should have updated in eSchool by 10/29/2019; OIE will pull the Pre-ID File 10/30/2019; File due to Vendor 11/6/2019; Students in grades K-12 must be coded according to the directions found here.

November 2019

Cycle 3--November 1, 2019 - November 15, 2019

 

  • Rewards and Recognition will be announced on November 1, 2019.
  • Graduation Rate Corrections
    • ADE Cohort Graduation Rates System (ACGRS) will be open November 1, 2019 - November 15, 2019.
    • The ADE will process corrections from November 15 - November 29, 2019.
  • Standards for Accreditation, Snapshot #2 will be available on November 21, 2019.

December 2019

Cycle 4--December 1, 2019 - December 15, 2019

 

  • Fall DLM Assessment Window closes December 20, 2019.
  • Standards for Accreditation, Snapshot #3 will be available on December 21, 2019.

January 2020

  • Standards for Accreditation, Snapshot #4 will be available on January 21, 2020.
  • ELPA21 Summative Assessment Window will be open January 27, 2020 - March 6, 2020.

February 2020

Cycle 5--February 1, 2020 - February 15, 2020

 

  • Spring DLM Assessment Window open from February 3, 2020 - May 8, 2020.
  • ACT Aspire (PearsonAccessnext PAN - Uploads directly from Triand) the first data upload from Triand will occur on 2/17/2020 and occur nightly thereafter. Districts will not be allowed to make corrections in PAN, but must correct any inaccurate data in eSchoolPlus.
  • Standards for Accreditation, Snapshot #5 will be available on February 21, 2020.
  • ACT testing for 11th Grade Students (Option 1)
    • February 25, 2020 (Paper)
    • February 25 - 27, 2020, & March 3 - 5, 2020 (Online)

March 2020

  • ACT testing for 11th Grade Students (Option 2)
    • March 10, 2020 (Paper)
    • March 10 - 12, 2020, & March 17 - 19, 2020 (Online)
    • March 31, 2020 (Paper makeup)
  • ELPA21 Summative Assessment Window closes March 6, 2020.
  • Standards for Accreditation, Snapshot #6 will be available on March 21, 2020.
  • ELPA21 student enrollment and Enter/Leave data pulled from TRIAND.

April 2020

Cycle 6--April 1, 2020 - April 15, 2020

 

  • Private viewing of the School Report Card will be open on My School Info from March 23 - April 3, 2020.
  • Student enrollment data from TRIAND and Enter/Leave file pulled on April 6, 2020, for use in ESSA Index Score calculation. Prior to this date, be sure that students are coded correctly in eSchool so that the student data will be pulled correctly to minimize the need for RNT corrections.
  • ACT Aspire Testing Window open from April 6, 2020 - May 8, 2020.
  • Public release of the School Report Card within My School Info on April 15, 2020.
  • Standards for Accreditation, Snapshot #7 will be available on April 21, 2020.
  • Standards for Accreditation, Snapshot #8 will be available on April 30, 2020.

May 2020

  • Student enrollment data from TRIAND and Enter/Leave file pulled on May 4, 2020, to calculate the participation rate or percent tested for the ESSA Index Score calculation.
  • Spring DLM Assessment Window closes May 8, 2020.
  • ACT Aspire Testing Window closes on May 8, 2020.
  • Before May 8, 2020, districts should make every effort to ensure that any student who is loaded in the Dynamic Learning Maps (DLM) portal who will not test has the correct Special Circumstance Code marked.
  • Before May 15, 2020, districts should make every effort to ensure that any student who is loaded in the ACT Aspire portal who will not test has the appropriate reason not tested (RNT) code marked.
  • Student enrollment data from TRIAND and Enter/Leave file pulled for use in ESSA Index Score calculation.
  • Begin gathering evidence for Reasons Not Tested (RNT) submission in the Assessment Correction Engine.

June 2020

Cycle 7--June 1, 2020 to June 15, 2020

 

  • Final Standards for Accreditation Report released to the public in the Standards for Accreditation Portal on June 21, 2020.

 

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