Arkansas Department of Education Division of Elementary and Secondary Education FY 20 Transportation Rates for Athletics

Memo Information

Memo Number
FIN-20-023
Memo Date
11/18/2019
Memo Type
Informational
Unit
Fiscal & Administrative Services
Regulatory Authority
Ark. Code Ann. ยง 6-20-2002 et seq.
Response Required
NO
Attention
Superintendents; Assistant Superintendent; General Business Managers

Primary Contact Information

Memo Reference

No references available.

Memo Text

The Arkansas Department of Education (ADE) requires a uniform allocation method for districts to allocate and report athletic expenditures. Some district expenditures relate to multiple programs and/or functions, and the amount pertaining to each program and/or function must be estimated by the use of an allocation method. The following allocation method pertains to calculating athletic (as well as student activities and possibly other programs) transportation expenses.   Transportation - Multiply bus miles pertaining to athletics by the statewide average cost per mile.

 

The transportation cost-per-mile allocation method is the number of transportation miles related to athletic programs times the state-wide average transportation cost per mile, not to exceed total transportation expenditures.

 

The state average cost per mile is $3.95 for the 2019-20 school year based on the 2018-2019 district cycle data submitted for student transportation expenditures and route miles.   

 

The FY 20 calculated state average cost per mile ($3.95) also includes the salaries and benefits of the bus drivers for 235 school districts.   In some cases, a bus for an athletic event may be driven by a volunteer or by a coach who receives a coaching stipend that includes driving buses for athletic events.  If a bus driver is not compensated direct for athletic trips, or if the compensation is included in a stipend already charged to athletics, the rate of $2.24 per mile should be applied for the fiscal year 2019-2020 athletic expenditure allocation.  

 

When allocating transportation expenditures, the original transportation expenditures will be CREDITED (decreased) and the athletic allocation expenditure (same budget unit and object with program code 115 replacing program code 000) will be DEBITED (increased). 

JE example:

DR       2000-2720-000-115-00           66260              $XX.XX

CR       2000-2720-000-000-00           66260              $XX.XX

Other function expenditures such as 2710, 2730, 2740, or 2760 may also be included in the allocation.  The overall net effect to expenditures is zero.  End result:  A portion of the original expenditure is allocated to athletics with program code of 115 (athletics) or to student activities with program code 116.

 

SECTION 1. Arkansas Code § 6-20-2002(1), concerning the definition of  "athletic expenditures" for the purpose of tracking and accounting interschool athletic program funds is amended to read as follows: 

(1) “Athletic expenditures” means all direct expenses related to interschool athletic programs including without limitation:

(A) The proportion of salaries or supplemental pay for staff for or related to interschool athletic programs or organized physical activity courses as provided under § 6-16-137, or both;

(B) All fringe benefits, including, without limitation medical and dental insurance, workers' compensation, pension plans, and any other costs associated with employment of staff for interschool athletic programs;

(C) Travel, including bus-related operation and maintenance, to and from any interschool athletic program event for students, faculty, spirit groups, band, or patrons of the school district;

(D) Equipment;

(E) Meals;

(F) Supplies; and

G) Medical expenses.

 

Attachments

No attachments available

Print Memo

Share this memo