Arkansas Department of Education Division of Elementary and Secondary Education Data Entry Transition for BMI Screenings

Memo Information

Memo Number
LS-20-074
Memo Date
1/29/2020
Memo Type
Informational
Unit
Learning Services
Regulatory Authority
A.C.A ยง20-7-135
Response Required
NO
Attention
Superintendents; Assistant Superintendent; Principals; Data Stewards (SIS; eSchool; eFinance; TRIAND)

Primary Contact Information

Memo Reference

No references available.

Memo Text

Data Entry for Body Mass Index (BMI) Assessment for Schools

 

As of the 2019-2020 school year, the Body Mass Index (BMI) data entry for public schools will transition from the Arkansas Center for Health Improvement (ACHI) data entry portal to eSchool Plus.  A.C.A §20-7-135 requires schools to include a body mass index percentile by age, for each student beginning in Kindergarten and then in even-numbered grades, in a student health report to parents.  Students in grades eleven and twelve are exempt from any policy or requirement of a public school or the state for measuring or reporting the body mass index. 

 

BMI Data Entry

Beginning in the Spring semester of 2019-2020, school nurses may begin entering student BMI screening information into the Growth Exam Screen in the Medical section of eSchool Plus.  School nurses and/or any other employees conducting the screening should have a clear understanding of the data entry requirements.  Data entry for the required grades will be April 15, Cycle 6 of the State Information System (SIS).  School personnel must enter the following Growth Exam Screen fields to ensure accurate BMI classification calculation:

  • Date – the date of the exam

  • Location - where the exam was conducted (this replaces the previously used Station Form)

  • Weight – enter measurement in decimal format

  • Height – enter measurement in decimal format (during the screening process, the student’s height must be measured at least twice, for BMI data entry purposes, the second height must be entered into the Growth Exam Screen)

  • Notes -  enter the corresponding two-letter code to indicate the purpose for “Unable to Assess”:

    • AB – Absent

    • CR – Child Refused

    • PR – Parent Refused

    • PT – Pregnant

    • PD – Physically Disabled

    • HT – 2nd Height Measure not within 1 inch

    • WT – Weight Exceeded Scale

    • OT – Other (if other is chosen, provide an explanation)

Please Refer to the attached Data Entry Quick Guide & BMI training manual for more details.

 

Parent Notification

The Student Health Screening Report was developed in the Cognos Reporting System to replace the previous BMI Parent Letter. This report includes Vision, Hearing, Scoliosis and BMI screening results.  Schools may use the Student Health Screening Report to fulfill the parent notification mandate for BMI screening. A sample report is attached to this memo.  

 

Training for BMI Data Entry

The Division of Elementary and Secondary Education (DESE), Arkansas Center for Health Improvement (ACHI) and the Arkansas Department of Health (ADH) coordinated to revise the BMI Screening Program: Height & Weight Measurement Training Manual to reflect the data entry changes. The DESE encourages all public school employees who are responsible for entering BMI screening information into eSchool Plus, to view this brief training session :  https://drive.google.com/file/d/1M7nTVpK3u44tZuJH_Cq4JggOl26jGr4N/view?usp=sharing.

 

For questions regarding this memo, please contact Cheria McDonald, DESE State School Nurse Consultant.


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